Legal responsibility for public safety at events rests with the organisers of the event and the owners of the land upon which it takes place.
The police have no general duty to preserve public safety at any public event except where there are imminent or likely threats to life. This means officers will not be used to police events and organisers need to plan for a safe event which does not rely on a police presence.
Guidance for event organisers
If you are holding an event to which the public are invited you will need to notify the Safety Advisory Group, complete an assessment checklist and nominate an event safety officer. Notification forms can be found on pages 10 and 11 of the:
There is also useful information on the GOV.UK website: Organising a voluntary event a 'can do' guide.
Safety Advisory Group (SAG)
SAG brings together all the agencies that have an interest in the safety and environmental impact of public events to do the following:
1. Advise organisers of licensed and unlicensed events on matters relating to:
- the prevention of crime and disorder
- the prevention of public nuisance
- public safety
- the protection of children from harm
2. Advise the Licensing Authority (West Oxfordshire District Council) on appropriate conditions for large licensed event
The group is made up of representatives from:
- Local authorities (licensing, environmental health, trading standards and highways)
- South Central Ambulance Service
- Oxfordshire Fire and Rescue Service
- Thames Valley Police
- Emergency planning
For more information email firstname.lastname@example.org or call 01993 861000.